FAQ – Find answers to the most frequently asked questions

Check-in:

• Weekdays: from 1:00 PM
• Weekends and holidays: from 2:00 PM

Check-out:

• Weekdays: by 9:00 AM
• Weekends and holidays: by 10:00 AM

Please contact the front desk regarding early check-in or late check-out.

Yes, we offer luggage storage before check-in and after check-out.

Yes, if you are visiting as a tourist (during the periods when we are open to tourists), you can change your reservation up until 12:00 PM the day before your arrival by contacting info@vingsted.dk.

If you booked through an external platform such as booking.com, the platform’s terms and conditions apply – please check your confirmation.

Each B2B event has its own specific arrangements. Please contact Hanne Vestergaard Lund hl@vingsted.dk or Brian Runge br@vingsted.dk.

Each B2B event has its own specific terms. Please contact Hanne Vestergaard Lund hl@vingsted.dk or Brian Runge br@vingsted.dk.

If you are a tourist, you can change your reservation until 12:00 PM the day before your arrival (contact info@vingsted.dk) – or according to the terms and conditions of the booking platform you used.

We accept credit cards, bank transfers, and cash.

Yes. During certain periods, VINGSTED opens its doors to tourists. We always look forward to this.

Learn more about staying with us during the vacation season here – or contact us to find out if we have room for vacation guests during the time you’d like to visit us: +45 7586 5533 / info@vingsted.dk

We have 191 rooms—including single, double, and family rooms. All rooms feature a flexible layout with single beds that can be joined to form double beds – and are equipped with a private bathroom, desk, TV, and high-speed Wi-Fi.

We offer both standard-length (200 cm) and extra-long beds (220 cm).

Read more about our rooms here.

Yes, of course! At VINGSTED, we offer spacious family or group rooms. Children up to 3 years old stay for free in their parents’ bed.

If you need a crib (0–3 years), you can request one for a small additional fee when you book your stay.

Learn more about traveling with children here.

Yes, we can usually accommodate an extra guest without any problem. Please contact the front desk at +45 7586 5533 for more information – we’ll be happy to find a solution.

The 2nd and 3rd floors are air-conditioned, while the other rooms have fans.

Yes, we have select rooms where dogs are allowed for an additional fee of 250 DKK per night. This must always be arranged in advance.

Service dogs with identification are always welcome at no extra charge.

When you stay with us or hold a meeting here, you have free access to a range of facilities. Indoors, you’ll find a fitness room, billiards, darts, foosball, and massage chairs.

Outdoors, you’re welcome to use our 4 beach volleyball courts, disc golf, soccer fields, petanque, and the marked running and hiking trails in Vejle Ådal.

Get an overview of VINGSTED’s many facilities here.

Yes, our fitness room is open from 7:00 AM to 9:00 PM.

Yes, we are a member of “God Adgang”. Our restaurant, meeting and conference rooms are accessible.

Unfortunately, we do not currently have any accessibility-friendly hotel rooms.

Learn more here.

As a guest at VINGSTED, there is always plenty to do – and we offer facilities rarely found at other hotels or conference centres.

These include state-of-the-art indoor shooting ranges (ideal for concentration training and team building – must be booked in advance), sports halls, 4 beach volleyball courts, large fields for ball games and training camps, as well as direct access to the Bindeballestien and Kyst til Kyst (Coast to Coast) trails, which are ideal for cycling, running and hiking from the hotel.

See VINGSTED’s facilities here.

Yes. If you’d like to explore the area, feel free to borrow one of our bikes – just ask at the front desk.

Our 15-hectare site in the Vejle River Valley offers the perfect break during a meeting day, for a walk-and-talk, or as the setting for company retreats and outdoor experiences.

Use nature as an active break area that boosts participants’ concentration and energy throughout the day—or get help from the events department to plan activities that support your professional goals for the day.

All smoking must take place outside. Ashtrays are provided at various locations in the outdoor areas.

When you book a meeting room or a hall at VINGSTED, standard AV equipment is always included in the price. This includes a projector or screen, a projection screen, a whiteboard, a flip chart, as well as notepads and pens.

Our large halls also come equipped with professional sound systems and microphone setups as standard, ensuring an optimal experience for all participants.

Learn more here.

Yes. In our large halls (Halls A and B), we offer virtually unlimited possibilities for custom technical solutions. We can set up large stages, advanced lighting designs, and complex sound systems for everything from concerts and conferences to product launches.

Learn more here – or contact us to hear more about the possibilities for a custom setup

Yes, at VINGSTED, technical support is always close at hand. Upon arrival, you’ll receive a technical briefing, and our technicians are available throughout the event.
Did you know that in 2025, we were named Denmark’s best partner and top-rated for technical facilities by meeting planners?

Yes, we have the facilities to both stream your presentation live and host professional hybrid meetings that bring together in-person and virtual participants.

We offer stable, high-speed Wi-Fi (fiber) and can set up the necessary camera and audio equipment to ensure a smooth broadcast without technical glitches.

Learn more here.

Yes, use the “Vingsted” network with the password “Velkommen”.

We can accommodate groups ranging from 2 to 2,000+ people. Indoors, we have 23,000 m² of space, including 18 meeting rooms and 7 event halls. Two event halls can be combined to create a 2,122 m² space with room for 1,500 dining guests.

Outdoors, our 15-hectare grounds provide space for up to 6,000 people for events and team-building activities.

Get an overview of the venues, locations, and capacities in our floor plan right here.

Yes. Our architecture, featuring separate wings and halls, allows us to create a “center within a center” where your brand and attendees can enjoy complete privacy.

With 800 free parking spaces, spacious entrance areas, and in-house technical support, we specialize in logistically complex events that demand the highest professional standards.

Contact the sales team to learn more—you can find us right here.

Yes. VINGSTED can assist with meetings and conferences of all sizes and types, and we’ll put together exactly the programme you want – from catering and technical equipment to activities/team-building and accommodation.

We have flexible venues, large outdoor areas and experienced staff who ensure that everything runs smoothly from start to finish.

In fact, in 2026, for the second year running, VINGSTED was named Denmark’s best partner by meeting planners in the MyImage Venue analysis; an award we are proud of and strive to live up to every day.

Learn more about meetings and conferences here.

Yes, when you need to think big, you’ll find the solution for your trade fair or exhibition at VINGSTED. Halls A and B are connected by the Middle Hall (Mellemsalen), and together they offer a total of 2,122 m² and can accommodate up to 1,500 participants. The spaces can be arranged exactly as you wish—from rows of chairs to exhibition booths and festive setups.

The Middle Hall can serve as a link between the two large halls and allows for different functions within the same event – for example, an exhibition in one hall, a lecture in the other, and catering in the middle.

See more here.

Yes. We’d be happy to play an active role in your planning.

Our experienced project managers and in-house events team can assist with everything from logistics for large groups to selecting the right team-building activities – and in 2026, we won the ‘Best Partner’ award from the MyImage Venue analysis for the second year running.

Meet the conference team here.

VINGSTED offers more than 100 different activities, ranging from strategic teamwork exercises and short energizers to physical challenges and games guaranteed to make you laugh.

Since we have our own in-house event department, we can tailor programs that support your specific goals—whether the objective is pure entertainment, icebreakers, or deeper team development.

See team-building activities here.

At VINGSTED, there’s something for everyone—whether you’re coming with 2 people or 2,000. We organize everything from short energizers for small groups needing a break during a long day of meetings to corporate events with games and activities for several thousand participants at a time.

For outdoor events, we can accommodate even larger groups on our 15-hectare nature reserve.

Learn more about parties and events at VINGSTED here.

Yes. Our 15 hectares of forest, meadows, and streams provide the setting for unique nature experiences, while our 23,000 m² of indoor space (including large halls and sports facilities) ensures that your program is never dependent on the weather forecast.

And if the weather plays tricks on us, we always have a Plan B and an ace up our sleeve—and we can quickly move most activities indoors.

No. Our event coordinators always design the programs so that everyone can participate, regardless of age or physical ability.

We prioritize inclusion, so that strategic minds and strong arms work together. Tell us about your group’s composition, and we’ll find the activities that provide the most value for you specifically.